Wedding Request

Form 1 of 2
Forward Church only approves wedding rentals for couples who are members or regular attenders.

Your name *

Email address *

I acknowledge that Forward Church only rents its facilities out for weddings to those who regularly attend one of their sites. *

I have completed/enrolled in the mandatory eight week Merge course on marriage provided by Forward Church? *

For more information or to register for our Merge course, please contact us at merge@forwardchurch.ca.

First and last name of Bride *

Phone number of Bride *

First and last name of Groom *

Phone number of Groom *

Date of Wedding *

Address *

Desired location *

Expected Attendance *

Ceremony start time *

Reception start time *

Reception end time (approximate) *

Wedding decorating set up time & date *

Will you be using a decorator company? *

Yes

Will you need our facility for your rehearsal? *

If the facility is needed for your rehearsal, what is the date and time required?

Will you require use of our kitchen facilities? *

Kitchen Policy

Updated September 2019

1. Kitchen use is serve only. All hot food must be prepared by a licensed caterer.

2. We do not supply table linens or glassware.

3. Unless alternate arrangements are made with our Kitchen Coordinator, it will be your responsibility to:
a) Read and follow all regulations posted in the kitchen.
b) Use the dishwasher to wash all dishes, cutlery, bowls, trays etc. that are taken out of their containers (used or not) and returned to their proper place.
c) Remove all food and containers brought into the kitchen.
d) Remove nothing out of the kitchen unless arranged in advance with our Kitchen Lead.

4. The cleanliness of the kitchen is the responsibility of the user and additional custodial fees will be charged if the kitchen is not left in a tidy manner.

I understand that if using a caterer, the caterer must schedule an orientation appoinment with the church prior to the wedding. *

Type of kitchen service required? *

Name of confirmed officiating Pastor

Officiating Pastor's phone number

We wish to book the following space for our wedding CEREMONY. *

We wish to book the following space for our wedding RECEPTION. *

Any special notes, comments or questions?

Facility Rental Policy

Updated September 2019

1. Forward Church (hereafter known as “the Church”) reserves the right to refuse any rental application form.

2. The Church reserves the right to cancel any rental agreement that does not comply with the terms and conditions or is in conflict with the bylaws or policies of the Church. The Church will not be liable for any damages or loss of income, status, or reputation, and or any other such loss due to cancellation of a rental agreement. Such cancellation may result in the forfeiture of some or all of the monies paid for the rental of the facilities at the sole discretion of the Church. Misrepresentation of any event may result in its cancellation.

3. The renter agrees to cover all losses or damages or clean up to equipment or property due to theft, breakage or misuse (not included normal wear or tear or breakage due to age) by the organizer of the event or by the person attending the Church for the purpose of this event. This shall in no way be construed to limit the liability of the organizers of this event.

4. The renter further agrees to cover additional custodial costs if the condition of the facilities after the event is such that, more than the usual time is needed to clean the facility.

5. All renters are required to have their own insurance policies in force (minimum 2 million dollar liability) for the entire period of the rental agreement and must:
a) Fully cover all of the organizers and attendees of the event, as well as associated support personnel while on the premises of the Church, and
b) Fully indemnify the Church, its staff and the Elder’s Council.

6. The Facility will not be available for rent on Saturday evenings after 4:00pm (wedding receptions excluded), Sundays or statutory holidays.

7. The Church does not accept rental applications for political parties or their associations for purposes of a political or any other type of event.

8. The Church does not accept any applications for music recitals, parties, anniversaries, showers or renewal of vows ceremonies.

9. The Church does not normally offer its facilities for rental to “For-Profit” organizations or for “For Profit” activities. Such requests are considered on a case by case basis, only where a clear linkage and support of the Church’s purpose statement is evident.

10. The Church’s Grand Piano is not available for rentals.

11. Alcohol is not permitted in/on Church property.

12. Rentals of the kitchen require an orientation session with a representative of the church prior to the rental date.

13. The Church does not allow the facility to be used for functions where couple’s dancing is involved. This includes wedding receptions where bride/groom, father/daughter dances are requested.

14. Anyone using the Church’s sound, lighting and/or video equipment must use the services of a church technician. These services will be charges at $50 per hour, per technician. A minimum 4-hour charge will be applied.

15. Custodial services for the rental agreement will be charged at $50 per hour. A minimum 4-hour charge will be applied.

16. A rental agreement with Forward Church does not include promotion or advertisement of the event by the church.

17. Methods of payment include cash or cheque only. Please make cheques payable to Forward Church.

18. All invoices will be emailed directly after the event to the contact name and email address provide in this form.

Please type your full legal name below to acknowledge that you have read, understand and agree to the above stated terms and conditions. *

Date: *

Address

A copy of your responses will be sent to your email address.