Facility Rental Form

We would like to make your booking experience as smooth as possible. Please take a moment to read the details below and fill out the form as thoroughly as possible. Please note: A Certificate of Liability Insurance (minimum of two million dollars) MUST be provided to Forward Church within 10 DAYS of receiving your Tentative Booking email from Forward Church. The food premise has not been inspected in accordance with the Ontario Regulation 493/17 Health Protection and Promotion Act. It is the Renters obligation to keep a list of all persons who donate potentially hazardous food for this event and the renter must provide a copy of that list to a public health inspector on request. The list must contain each donor's name, address and telephone number, in full. The renter will not allow any damage to be committed on any portion of the property or building. The renter will need to return the premises in good condition, as it existed at the start of their event, ordinary wear and tear excepted. The cost and expense of repairs necessary to restore the condition of the Premises will be covered by the renter.

Your name *

Email address *

Phone Number *

Address *

Name of Organization *

Name of Event *

Desired Location *

What date would you like to reserve? *

What time(s) do you need the room for? (Start to Finish) *

Is this a recurring event? If so please describe the details of the event in full, including additional dates and times.

How many will be attending? (approximate) *

Which site would you like to rent space in? *

Cambridge

Kitchener

Please provide details of the event.

Please provide a description/diagram of your room set up. *

Room 1: (list room name)

Please provide a description/diagram of your room set up.

Room 2: (list room name)

Please provide a description/diagram of your room set up.

Room 3: (list room name)

Will you require the use of our Kitchen facilities?

Yes

Kitchen Policy

Updated January 2024

1. Kitchen use is serve only. All hot food must be prepared by a licensed caterer.

2. We do not supply table linens or glassware.

3. Unless alternate arrangements are made with our Kitchen Coordinator, it will be your responsibility to:
a) Read and follow all regulations posted in the kitchen.
b) Use the dishwasher to wash all dishes, cutlery, bowls, trays etc. that are taken out of their containers (used or not) and returned to their proper place.
c) Remove all food and containers brought into the kitchen.
d) Remove nothing out of the kitchen unless arranged in advance with our Kitchen Coordinator.

4. The cleanliness of the kitchen is the responsibility of the user and additional custodial fees will be charged if the kitchen is not left in a tidy manner.

I understand that if using a caterer, the caterer must schedule an orientation appointment with the church prior to the event. *

Any special notes, comments or questions?

Facility Rental Policy

Updated January 2024

1. Forward Church (hereafter known as “the Church”) reserves the right to refuse any rental application form.

2. The Church reserves the right to cancel any rental agreement that does not comply with the terms and conditions in this policy or is in conflict with the bylaws or policies of the Church. Any rental must not have activities contrary to the general purpose and beliefs of Forward Church. For more details, please see our Articles of Faith and Lifestyle Statement. Church will not be liable for any damages or loss of income, status, or reputation, and or any other such loss due to cancellation of a rental agreement. Such cancellation may result in the forfeiture of some or all of the monies paid for the rental of the facilities at the sole discretion of the Church. Misrepresentation of any event may result in its cancellation.

3. The renter agrees to cover all losses or damages or clean up to equipment or property due to theft, breakage or misuse (not included normal wear or tear or breakage due to age) by the organizer of the event or by the person attending the Church for the purpose of this event. This shall in no way be construed to limit the liability of the organizers of this event.

4. The renter further agrees to cover any additional custodial costs it may take to restore the facility back its pre-event condition.

5. All renters are required to have their own insurance policies in force (minimum 2 million dollar liability) for the entire period of the rental agreement and must:
a) Fully cover all of the organizers and attendees of the event, as well as associated support personnel while on the premises of the Church, and
b) Fully indemnify the Church, its staff and the Elder’s Council.

6. The Facility will not be available for rent on Saturday evenings (wedding receptions excluded, Sundays or statutory holidays.

7. The Church does not accept rental applications for political parties or their associations for purposes of a political or any other type of event.

8. The Church does not accept any applications for music recitals, parties, anniversaries, showers, renewal of vows ceremonies, or other personal events.

9. The Church does not typically offer its facilities for rental to “For-Profit” organizations or for “For Profit” activities. Such requests are considered on a case by case basis, only where a clear linkage and support of the Church’s purpose statement is evident.

10. Alcohol is not permitted in/on Church property.

11. Rentals of the kitchen require an orientation session with a representative of the church prior to the rental date.

12. The Church does not allow the facility to be used for functions where couple’s dancing is involved. This includes wedding receptions where bride/groom, father/daughter dances are requested.

13. Anyone using the Church’s sound, lighting and/or video equipment must use the services of a church technician. These services will be charged at $75 per hour, per technician. A minimum 4-hour charge will be applied.

14. Custodial services for the rental agreement will be charged at $50 per hour. A minimum 4-hour charge will be applied.

15. Food Handler services for the rental agreement will be charged at $50 per hour if applicable. A minimum 4-hour charge will be applied.

16. A rental agreement with Forward Church does not include promotion or advertisement of the event by the church.

Please note that once you hit submit on this form you will no longer have access to it. For your records, please take a screen shot before submitting the form.

Please type your full legal name below to acknowledge that you have read, understand and agree to the above stated terms and conditions. *

Date: *

A copy of your responses will be sent to your email address.